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Canara Bank - Reimbursement of Educational Expenses - to its employees

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THE  CANARA BANK OFFICERS' ASSOCIATION Back79/2006STAFF WELFARE MEASURES - 2006-2007

                                                       ( REGD.)
 
 
     
 
              

C A N A R A   B A N K           
INDUSTRIAL  RELATIONS  SECTION 
P E R S O N N E L   W I N G 
HEAD OFFICE : BANGALORE-560002                            
 
MEMO NO.  :        53/2009
 
D A T E          :       21.08.2009
 
                                A H O N

 
SUB:    STAFF WELFARE MEASURES – 2009-2010
………………
 
We are pleased to inform that it has been decided to continue the existing schemes under Staff Welfare Measures for the year 2009-2010 with a modification to the scheme for reimbursement of educational expenses as detailed below:
 
IT IS DECIDED TO RESTRICT THE NUMBER OF CLAIMS TO ONE CLAIM PER EMPLOYEE (EITHER FOR SELF OR FOR ONE CHILD) BY RETAINING THE EXISTING CEILINGS UNDER VARIOUS HEADS UNDER REIMBURSEMENT OF EDUCATIONAL EXPENSES SCHEME.
 
Further, where both parents are employees of our bank, only one among them can claim reimbursement of educational expenses and in such cases the employee who is claiming reimbursement should declare that his/her spouse has not made any claim under this scheme during the year.
 
Except for the above modification in reimbursement of educational expenses the detailed guidelines and terms and conditions of the schemes furnished in our HO Memo no.79/2006 dated 25.11.2006 shall remain unchanged and the same shall be followed for the year 2009-2010 also.
 
The cut-off dates for submission of claims under various schemes are furnished below:
 

Sl.
No.
Details of Schemes
Cut off date for submission of claims*
1.
REIMBURSEMENT OF EDUCATIONAL EXPENSES
31.12.2009
2.
AWARD FOR CHILDREN OF SUB-STAFF EMPLOYEES
28.02.2010
3.
INCENTIVE FOR EXCELLENCE IN EDUCATION
28.02.2010
4.
DEATH RELIEF SCHEME
31.03.2010
5.
SCHEME FOR REIMBURSEMENT OF HOSPITALISATION EXPENSES
No separate claim is needed
6.
REIMBURSEMENT OF EXPENSES TOWARDS MEDICAL CHECK UP
 
28.02.2010
7.
REIMBURSEMENT OF EXPENSES INCURRED BY EXECUTIVES TOWARDS MEDICLAIM
31.03.2010

 
                                                                                                                                   …2.
: 2 :
 

8.
FINANCIAL ASSISTANCE TO EMPLOYEES WHO ARE ON LOSS OF PAY ON ACCOUNT OF HOSPITALISATION
 
31.03.2010
9.
INCENTIVE FOR PROMOTION OF SMALL FAMILY NORMS
31.3.2010
10.
RELIEF TO PHYSICALLY HANDICAPPED EMPLOYEES FOR PURCHASE OF CRUTCHES AND OTHER ACCESSORIES
31.03.2010
11.
REIMBURSEMENT OF EXPENSES INCURRED TOWARDS PURCHASE OF HEARING AID
31.03.2010
12.
PRESENTING MEMENTOS TO RETIRING EMPLOYEES ON SUPERANNUATION
 
-
13.
REIMBURSEMENT OF MEDICAL EXPENSES INCURRED BY RETIRED EMPLOYEES
31.03.2010

 
* No claims will be entertained after the cut off date
 
Branches/Offices have to keep proper records/vouchers in respect of reimbursements permitted under the Schemes and the same shall be made available to the Inspecting Officers for verification during the Inspection. 
 
All the above schemes will be in force for the period from 01.04.2009 to 31.03.2010.  Thereafter, the schemes shall stand automatically lapsed.
 
This may be circulated amongst all the employees of the Bank.
 
 
 
 
 
T P MUTHANNA
DEPUTY GENERAL MANAGER
 
TO:  ALL BRANCHES/OFFICES OF THE BANK
 
 
 
 C A N A R A   B A N K
INDUSTRIAL  RELATIONS  SECTION 
P E R S O N N E L   W I N G  HEAD OFFICE : BANGALORE-560002                          
 
MEMO NO.     :   79/2006
 
D A T E          :   25.11.2006
 
                       A J A X
 
SUB:
 
We are pleased to inform that our Board of Directors has permitted Staff Welfare Measures for the year 2006-2007 with certain modifications.
 
For the easy reference and information of our branches/employees, we reproduce  herebelow  the  schemes  in  detail.  This is in supersession of all our earlier Memos issued in the subject.
 
1.  REIMBURSEMENT OF EDUCATIONAL EXPENSES:
 
    The Scheme is intended to reimburse educational expenses incurred by employee for educating his/her children and/or by self  for prosecuting higher studies.
 
A.  ELIGIBILITY:
 
    Two claims per employee  (including  self)  for pursuing  an  academic course are eligible for reimbursement. If  both  the spouses  are working in the Bank, any one of them alone can avail this facility for their children.
 
B.  QUANTUM OF REIMBURSEMENT:
 
i)                   The limits for reimbursement of Educational Expenses are as under:
 
      1. Nursery                 Rs.  750
      2. LKG to X Std                    Rs. 1000
      3. XI std and above              Rs. 1500
      4. Professional courses        Rs. 2500
 
NOTE: Professional courses for this purpose shall be courses  of  BAMS / Medical / Engineering (including B Arch / B.Tech) / MBA  (only IIMs,  XLRI-Jamshedpur  and  JBIMS - Mumbai)   and MCA (including  Computer  Science  Course  of  IITs  and  IISc., Bangalore). 
 
The above amount is reimbursable per child/claim according to  the category, subject to maximum of two children/claims (including the  employee).   An Employee is eligible for maximum two claims only for self and children put together.
 
ii)                  Employees having physically handicapped  children  pursuing higher studies are eligible for double the  quantum  of  the amount   fixed   under   the   respective   category.   The physical disability should be minimum of 40% of the  normal.
 
For this purpose, medical certificate to the satisfaction of the  Bank  should  be  produced.  Subject  to  the   ceiling prescribed  above,  physically   handicapped   children   of  employees undergoing vocational training are  also  eligible for reimbursement subject to production of proof.


 

 
 
(C)   OTHER CONDITIONS:
 
i)                   The Scheme is applicable to the eligible employees for the academic year 2006-07 only. 
 
ii)                  The  employee shall submit the claim for  reimbursement of educational expenses as per the format given  in Annexure-I to the branch/office  along  with  proof  of  study  in  the  relevant academic course for claiming reimbursement. 
 
          It is reported that in some of the branches, reimbursement of educational expenses is considered only to the extent of amount mentioned in the proof / fees receipt produced by the employee.  The fees receipt / certificate is obtained as a proof of study as to the relevant academic course pursued and reimbursement shall be permitted to the extent of limit specified above.
 
iii)                Reimbursement is also permissible if the employee/child is studying through correspondence course conducted by approved Universities/Board.
 
iv)               In case, an employee is under suspension, he/she is not eligible for the benefit during the period of suspension.
 
v)                Reimbursement  is not permissible if the  child is  studying through tutorial college/vocational course/ICWA.
 
vi)               Employees undergoing studies such as MCA/MBA through evening colleges / correspondence / Open Universities  such  as IGNOU etc., and employee's children pursuing Chartered Accountancy course (CA) shall be eligible for reimbursement of  expenses as applicable to the category "XI Standard & above".
 
DSANCTION PROCEDURE:
 
The branch/office may reimburse to the employees  after  obtaining the application as per Annexure  I  and  disburse  the  amount  by debiting the amount to General Charges -  Employees’ Welfare Schemes Expenses.
 
Thereafter, branches/offices will have to submit  a  statement  as  per Annexure II for the total amount sanctioned under  the  scheme to the concerned HRM Section. The branches/offices will have  to  submit the statement to the concerned Circle Office every  quarter starting from December, 2006.
 
2.  AWARD TO CHILDREN OF SUB-STAFF EMPLOYEES:
 
The Scheme is intended to reward the meritorious children of  sub-staff    (not    dependant    relatives)    who    have     passed  Matriculation / HSC / ISC in First Class during the year 2006.
 
A)  ELIGIBILITY:
 
All sub-staff employees including all PTEs  in  time  scale  whose child has passed Matriculation / HSC / ISC in First Class in the year 2006 is eligible.
 
B)  AMOUNT OF FINANCIAL ASSISTANCE:
 
A sum of Rs.2,500/- will be released to the sub-staff employee  as Award.
 
C)  NUMBER OF AWARDS:
 
The total number of Awards under the Scheme shall be 60.  The number of awards in each Circle shall be communicated to Circles separately, duly taking into account the strength of subordinate staff in each Circle.
 
OTHER TERMS AND CONDITIONS:
 
i)                   The  selection  will  be made purely on the basis  of  marks obtained in the relevant academic year.
 
ii)                  The benefit  under this  Scheme is available  to  only  one child of the employee.
 
iii)                Eligible  sub-staff  employees  whose  son/daughter  is  eligible  under  the  Scheme   may   make   an application to the  concerned  HRM Section, as  per Annexure III enclosing proof of marks card/certificate on or before 28.02.2007.
 
iv)               Concerned HRM Section / HOSA Section / Staff Administration  Section,  ID,  Mumbai   will   process   the application and rank them in the order of merit, i.e., marks obtained in the eligible examination. Thereafter, based  on  the ranking list, financial assistance will  be  awarded  to the eligible sub-staff employee by 15.03.2007. The decision of the HRM Section shall be final.
 
v)                Upon  receipt  of the intimation from  Circle  Office,  the branches/offices will have to debit  the amount of Rs.2,500/- to  General  Charges  -  Employees’ Welfare Schemes Expenses and disburse the  amount  to  the  concerned sub-staff employee.
 
 3.  INCENTIVE FOR EXCELLENCE IN EDUCATION:
 
(A)  REIMBURSEMENT OF EXPENSES INCURRED FOR DOING AIB (LONDON):
 
In the case of employees passing London  AIB  Examination  in one attempt, the entire expenses  incurred  by  the  employee towards examination fees will be reimbursed.  Employees who have passed London AIB Examination on or after 1.4.2006 are requested to submit their requests  along  with proof of their completion of the Examination to I.R. Section, Personnel Wing, Head Office, for consideration, on  or before 28.02.2007.
 
(B)  AWARD FOR EXCELLENCE IN LANGUAGE TESTS:
 
Under this Scheme, a sum of Rs.5,000/- will be awarded to the son/daughter of the employee who  has  secured  cent  percent marks in any of the Regional languages (as mentioned  in  the 8th  Schedule  of  Constitution  of  India),  in   the   10th     Standard/ Matriculation or in any University level Examination of a University as approved by UGC, for the year 2005-06. The eligible employees are requested to submit their claim  under the scheme enclosing the  relevant  proof  to  I.R.  Section, Personnel  Wing,  Head  Office,  Bangalore   on   or   before 28.02.2007.
 
C)  AWARD FOR EXCELLENCE IN EDUCATION:
 
Under this Scheme, employees' son / daughter who  secures  aggregate marks of 85% and above in any final examination from 10th standard and above conducted by any approved University / Board are eligible for cash award of Rs.1,500/-.  In respect of sub-staff  employees, if the employee prefers claim as per Scheme No.2, i.e.,  Award  to children of sub-staff employees, he/she will not  be  eligible  to claim under this scheme for that child.
 
Employees' son/daughter who secures minimum marks of 85% and above in any final  examination conducted during 2005-06 shall submit an application  as  per       Annexure IV along with the proof  of   marks i.e., copy  of  the   marksheet  from  approved  University/Board,  etc., to the concerned Branch Manager/Section Head  on  or  before 28.02.2007.
 
Branch Managers / Section Heads are requested to verify the  details furnished  by  the  employee  with  the   originals,  certify  the copies  and  forward  the  applications  to  the  concerned  HRM Section.  HRM Sections  are   required   to   scrutinise   the applications and if found in  order  as  per  the  scheme,  permit reimbursement to the concerned branches/offices.
 
Branches / Offices shall make the payment  after  getting  sanction from the HRM Section.
 
4.  DEATH RELIEF SCHEME:
 
i)                   The  scheme  is  intended to provide relief  only  to   the family members of the deceased employee.
 
ii)                   Under  the scheme,  a  sum  of  Rs.1,00,000/-   (in case of permanent employees) and Rs.25,000/- (in case of PTEs on consolidated wages) will be given to  the  nominee  of  the SPF/Legal heirs.
 
iii)                The  amount will be disbursed in the event of death  of  an  employee in service provided the insurance coverage is  not available as per  the  Group  Personal  Accident  Insurance Policy or any other scheme formulated by the Bank  in  this regard, such as death while intercepting dacoity, etc.
 
iv)               The amount will be disbursed by  branches/offices   after receipt of instructions from the concerned Circle Office.
 
v)                To claim the amount, the nominee of  the  SPF/Legal  heir/s has to submit an application to the Branch/Office where the employee was working at  the  time  of  his / her  death,  as  per Annexure  V.  The  Branch/Office   has   to   forward   the  application to the concerned HRM Section of Circle Office. A copy of the same may be sent to SPF & G Section, Head Office to enable  them  to  advice  the  name  of  the nominee to the concerned HRM Section.
 
Wherever nomination has not been registered for SPF and in the cases of PTEs on consolidated wages, the amount will be disbursed to legal heirs.
 
vi)               The  Scheme  will be in force from 01.04.2006 to 31.03.2007. Claims with regard to employees who were  in   service on 01.04.2006 and expired subsequently can be included under the Scheme.
 
vii)             A  stamped  receipt  from  the  nominee  of  the  SPF/Legal heirs (as per Annexure VI) should be obtained at  the  time of disbursal and a copy of the same is to be forwarded to HRM Section, Circle Office.  The  original receipt  along  with  the  application  obtained  from  the nominee of the SPF/Legal heirs should be  filed  separately by branches and the same will  be  made  available  to  the inspectors at the time of inspection of the branch / office.
 
viii)            Disbursement shall be made by way of DD/Pay Order/Credit of SB Account only  to  the  nominee  of  the  SPF / Legal  heirs  after  receipt  of instructions from Circle Office.
 
5.  SCHEME FOR REIMBURSEMENT OF HOSPITALISATION EXPENSES:
 
(i)                The scheme is intended to provide relief to  the  employees in meeting the hospitalisation expenses incurred  for  self  and/or dependents.
 
(ii)              The   benefit   under   the   scheme   is   available   for special operations/major operations/domiciliary  treatment. For this purpose, the  category  of  operations/  diseases covered under domiciliary treatment shall be  as  indicated in   the   Hospitalisation   Scheme   as   per   Bipartite Settlement/Service Regulations. The details of  the  Scheme are as follows:
 
           (A) SPECIAL OPERATIONS:
 
          (i)  The extent of financial assistance shall be 75% of  the disallowed amount subject to a maximum  of  Rs.85,000/-  if the employee himself undergoes special operation.
 
          (ii) In respect of dependent family members, the  extent  of financial assistance shall be  50%  of  the  disallowed amount or Rs.60,000/- whichever is less.
 
           (B)    MAJOR OPERATIONS:
 
The extent of financial assistance shall be 25% of  the disallowed amount subject to a maximum of Rs.30,000/- in respect of both self and dependent family members.
 
 (C)   DOMICILIARY TREATMENT:
 
The extent of financial assistance shall be 25% of the disallowed amount subject to a maximum  of  Rs.10,000/- per annum in respect of both self and dependent  family members.
 
       In respect of certain diseases such as Cardiac Ailments, Cancer, TB, Paralysis, Kidney Ailments, Tumour, Pleurisy etc., which are covered for domiciliary treatment, if an employee / dependents are admitted to hospital for treatment without involving any operation, reimbursement @ 25% of the disallowed amount subject to a maximum of Rs.10,000/- per annum shall be considered in such cases also in case of self / dependents.  
 
(iii)             For this purpose "disallowed amount" means, the  difference between the claim made by the employee under  the  eligible head  as   per   Bipartite   Settlement/Officers'   Service Regulations and the amount  sanctioned  by  the  Bank.  The expenses which are not eligible for  reimbursement  as  per Bipartite  Settlement/Service  Regulations   and   expenses rejected on technical reasons, such as   non-production  of bills, improper bills etc.,  are  not  covered  under  this scheme. In other words under this scheme the  benefit  will be extended to avoid hardship on account of maximum ceiling fixed for reimbursement.
 
(iv)           Employees need not prefer the claim under this Scheme   and HRM Sections will release the amount and advise the  same to branches/offices   concerned    while     sanctioning Hospitalisation Bill.
 
(v)             The reimbursement under the scheme is available in  respect of  hospitalisation  bill/domiciliary treatment  pertaining to the period from 01.04.2006 to 31.03.2007. 
 
(vi)           Branches / Offices may debit General Charges – Employees’ Welfare Schemes Expenses and disburse the  same  to   the employee  after receipt of Hospitalisation  Bill sanction proceedings  indicating the amount to be disbursed to   the employee  under  the Scheme.  Branches/Offices  will   hear from  HRM Section regarding  sanction   under  this  Scheme in respect of eligible Hospitalisation  Bills / domiciliary treatment sanctioned after 01.04.2006. 
 
6.  REIMBURSEMENT OF EXPENSES TOWARDS MEDICAL CHECK UP:
 
(i)                All the employees above 40 years of age are covered under the scheme.
 
(ii)              Reimbursement is permissible towards medical check up of spouse also.
 
(iii)             If the claim is for  self  alone,  reimbursement  shall  be the actual expenses or Rs.1000/- whichever is lower and  if the claim is for self and spouse,  reimbursement  shall  be restricted to the actual expenses or Rs.1500/- whichever is lower.
 
(iv)           Reimbursement for spouse alone is not permissible. An employee has to necessarily undergo medical check up for self to be eligible to claim reimbursement for spouse. 
 
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Canara Bank - Reimbursement of Educational Expenses - to its employees



 
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